Management Specialist (FOIL)

Build your career while building NYC schools! The Executive Office includes the Office of the President and CEO, the Executive Vice President, the Chief of Staff and the External Affairs Division. The Executive Office provides the vision, mission and goals for the School Construction Authority. Job Description Summary The Management Specialist is responsible for performing a range of analytical tasks to support the successful implementation of the capital and operating plans within a division. The Management Specialist will serve as the New York State Freedom of Information Law (FOIL) Coordinator. The FOIL Coordinator serves as the primary administrative point of contact for the processing and tracking of FOIL requests and works collaboratively with departments throughout the Authority to identify, collect, review and facilitate the production of responsive records. Job Description Responsibilities include: Assist in developing methodologies, analytical and automated models to study and evaluate administrative and operational problems and implements procedures to overcome them. Liaises with outside vendors/consultants. Assist in the development and implementation of  a division-wide management plan. Assist in problem identification and solutions, and assists in the implementation of procedures to correct them. Conduct reviews or system audits designed to test the efficiency of new procedures. Assist in resource allocation planning and analysis to support the objectives and goals of the Authority.  Prepares analytical reports on assigned projects. Perform related duties, as assigned. Foil Coordinator Responsibilities: Manage the daily intake, processing and tracking of FOIL requests received by the Authority. Review incoming requests to determine their scope and identify the departments that may possess responsive records. Prepare and issue timely acknowledgments, status correspondence, requests for clarification and other routine communications to FOIL requesters. Coordinate agency-wide searches for responsive records by communicating with appropriate departments, establishing response deadlines and following up on outstanding requests. Review records received from departments for responsiveness, completeness and potential issues requiring further review. Prepare routine FOIL responses and facilitate the production of responsive records to requesters. Conduct routine redactions in accordance with established FOIL procedures and guidance and escalate records presenting substantive legal, confidentiality or disclosure concerns to the Records Access Officer. Maintain the Authority’s FOIL tracking system and ensure that request status, correspondence, deadlines, productions and final dispositions are accurately documented. Monitor pending requests and applicable response deadlines to promote timely and consistent compliance with FOIL requirements. Maintain organized electronic files and the administrative record…