Meeting and Event Coordinator

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/ . We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us . Job Description X-energy is seeking a detail-oriented and highly organized Meeting & Event Coordinator to lead the planning, setup, and execution of company meetings and events. This Corporate Facilities role is based at our corporate office, with support that may extend to other X-energy facilities as needed. The Meeting & Event Coordinator keeps meetings running smoothly, from coordinating food orders and deliveries to managing meeting supplies within approved budgets. The role starts with daily meeting support and is expected to grow into larger meetings and company-wide events as the organization expands. The ideal candidate thrives in a fast-paced environment, manages vendor relationships well, and takes pride in delivering seamless, well-organized events.   Job Profile Tasks/Responsibilities Food & Catering Coordination: Place and manage food orders for meetings; coordinate delivery timing, setup, and cleanup with vendors and administrative staff. Meeting Supply Management: Source, order, and organize meeting supplies and materials, ensuring all purchases stay within the requested/approved budget. Daily Meeting Setup: Prepare meeting spaces for daily meetings — including catering, supplies, and room readiness — in partnership with the administrative team. Event Scaling & Support: Support the planning and execution of larger meetings and company events as needed, scaling logistics as the department and demand grow. Multi-Facility Support: Provide meeting and event coordination support to other X-energy facilities as needed, including occasional travel. Vendor & Admin Liaison: Serve as the point of contact between administrative staff, internal stakeholders, and external vendors (caterers, suppliers, service providers). Budget Tracking & Reporting: Monitor spending against approved budgets, track expenses, and provide reporting to management on costs and vendor performance. Policy & Procedure Development: Develop, establish, and maintain policies and procedures for meetings and events, including request timelines, catering and meal requests, purchasing approvals, and vendor expectations. Keep these documents current as the program grows. Logistics Coordination: Manage scheduling, timing, and on-site coordination to ensure events are executed on time and to expectation. Maintain professional demeanor and behavior at all times in all forms of communication. Perform other duties as assigned by manager Job Profile Minimum Qualifications Typically Demonstrated by 3 plus years of…