Office & Administrative Special Intermediate for Facilities Services

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Office & Administrative Special Intermediate for Facilities Services Institution: Winona State University Classification Title: Office & Admin Specialist Int Bargaining Unit / Union: 206: AFSCME - Clerical and Office City: Winona FLSA: Non Job Exempt Full Time / Part Time: Full time Employment Condition: Classified - Unlimited Salary Range: $21.12 - $29.73 Job Description The purpose of this position is to provide administrative assistant support to the Assistant Vice President for Facilities and other facilities services staff as directed.  This position manages the day-to-day operations of the main office including vehicle reservations, building key issuances, processing of work-orders, receptionist duties, radio dispatching, including supervising student workers and monitoring budgets and other duties as assigned Responsibilities: 1. Perform the responsibilities of the facilities services main office desk receptionist in an efficient and effective manner to meet customer needs. A. Serve as the central communication line for facilities services by performing the duties of base 2-way radio dispatch operator and the main office walk-in/phone receptionist by receiving customers and directing their concerns as needed while maintaining good public relations with all customers either from on campus or off campus.  Resolve problems with care and discretion and determine appropriate referrals when necessary so that supervisors’ time is not used for routine matters.       1. Evaluate all requests for services and process accordingly.  For emergency calls, obtain all pertinent information and dispatch the details to the proper Facilities Services personnel enabling them to respond promptly and effectively to the situation.        2. Upon receiving work request verbally, through e-mail, or in writing, enter work orders into the computerize work-order system, prioritize work orders, and dispense to the appropriate personnel        3. Close work orders. B.  Provide administrative assistant support for facilities services supervisors as directed, support includes but in not limited to drafting emails, making copies, doing spreadsheets, and arranging appointments. C.  Use judgment when receiving calls to determine emergency situations and respond appropriately. D.  Write, review and alert all employees/campus of facility notifications, i.e; Building closures, electrical down time, plumbing repairs, as directed by a Supervisor. E.  Aid in the development and implementation of Facilities Services policies and procedures. F.   Maintain database of employee reimbursement for safety glasses and footwear. G.  Provide back-up to other facility service’s OASs. H.  Other duties as assigned by the Assistant Vice President for Facilities or Business Manager. 2. Manage facility service’s website.  Prepare website…