Office Administrator

At DUAL North America, our core values dictate how we live and work. We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in the world. The focus on being a People First business has always been at the very heart of the Group; Our vision was to create an independent business with a unique culture and one that would survive and thrive as a business controlled by the people working for it. And finding the most talented and entrepreneurial people to join the Group has been and will continue to be key. DUAL North America, Inc. is seeking a Office Administrator Classification: (Non-exempt /Full-time) Reports to: Executive Assistant to the CEO & CFO Travel: 0-10% Salary: $26.00-$32.00/hr. Location: New York, NY, In-office Role overview DUAL North America is seeking an Office Administrator to maintain the day-to-day operations of one of our key regional offices. This role provides essential administrative and operational support to help ensure the smooth and efficient functioning of the office. This role is responsible for assisting with a variety of routine administrative tasks, including document management, data entry, meeting coordination, mail distribution, visitor support, expenses processing and general office organization. The ideal candidate is proactive, organized, dependable, detail-oriented, and eager to develop their administrative and professional skills. Role Responsibilities •      Provide general administrative support to ensure the efficient day-to-day operation of the office. •      Answer and direct phone calls, emails, and other inquiries in a professional and timely manner. •      Welcome visitors and assist with front-office reception activities. •      Coordinate meeting logistics, including scheduling meetings, managing conference room reservations, and preparing meeting materials. •      Support calendar management by scheduling appointments and maintaining accurate calendar updates. •      Perform data entry and maintain accurate electronic and physical records. •      Scan, file, organize, and retrieve documents as needed. •      Manage incoming and outgoing mail, packages, and deliveries. •      Monitor office supply inventory and coordinate restocking of supplies. •      Prepare copies, presentations, reports, and other administrative documents. •      Assist with basic expense administration, including receipt collection, expense report preparation, invoice tracking, and maintaining supporting documentation. •      Maintain organized and professional common office areas and meeting spaces. •      Support employee onboarding activities, such as preparing workspaces and coordinating office resources. •      Utilize Microsoft Office applications and AI-powered productivity tools, such as Microsoft Copilot, to support administrative tasks and improve efficiency. •      Assist with special projects and provide…