Office Coordinator

Join the leader in entertainment innovation and help us design the future. At Dolby, science meets art, and high tech means more than computer code. As a member of the Dolby team, you’ll see and hear the results of your work everywhere, from movie theaters to smartphones. We continue to revolutionize how people create, deliver, and enjoy entertainment worldwide. To do that, we need the absolute best talent. We’re big enough to give you all the resources you need, and small enough so you can make a real difference and earn recognition for your work. We offer a collegial culture, challenging projects, and excellent compensation and benefits.  The Office Coordinator plays a central, dual-purpose role: ensuring the high-performance operation of the Leuven site while providing proactive, hands-on administrative support. As the primary face of the office, you are the universal point of contact for all internal and external stakeholders—from employees and leadership to visitors and local suppliers. Beyond basic operations, you are the architect of the local employee experience. You will create a clean, fun, and welcoming environment where team members feel taken care of through thoughtful touches like curated snacks, drinks, and thematic activities. Your mission is to make the office a destination where employees want to be. Key Responsibilities Office & Site Operations • Primary Office Interface: Serve as the central point of contact for all internal and external office-related matters. This includes acting as the "front of house" for greeting visitors and managing guest protocols, while also serving as the primary lead for day-to-day operations, facility maintenance, and coordination with external parties, couriers, and local suppliers. • Site Council Member: Participate as a member of the Leuven site council and represent matters relevant to the office and culture of the organization. • Workplace Excellence: Maintain a clean and professional office environment, including the management of office supplies, plants, and general aesthetics to ensure the space supports collaboration and productivity. • Employee Care: Curate the "on-site experience" by managing snacks, drinks, and social perks (e.g., fruit baskets, coffee machine maintenance) that make the office a high-energy and inviting home base. • Stakeholder Coordination: Liaise with building management, external vendors (such as the cleaning company), and internal teams including Workplace, IT, People, and Finance. • Health, Safety & Security: Support local health and safety initiatives, including acting as the designated First Aid Officer for the Leuven office. Manage building and parking access while proactively resolving facility issues like heating, air-conditioning, or equipment repairs. Administrative & Team Support • Executive Support & Administrative Optimization: Provide proactive administrative assistance to local leadership. You will act as a…