Office Coordinator - Temporary Position

Provide office support services to ensure efficiency and effectiveness within the Evolution office. Greet, assist, and/or direct the public to the appropriate host employee. Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register, and send mail and cargo from/to company parties or partners. Manage the Biometric system, taxi service, and visitors’ sign-up system and register visitors in line with the policy. Ensure monthly procurement duties promptly. Manage and supervise plants, gardening & cleaning services. Ensure that the reception area is always kept tidy and clean. Cooperation with the Security team. Maintain the condition of the office and arrange necessary technical repairs via the ticketing system, manage performance. Manage kitchenette and dining area to be always in order. Maintain general office tidiness and supervision of cleaners. Take part in training processes of the new employees in the department. Co-ordinate and maintain administrative records such as gym benefits etc. Managing wiki page & EvoSpace for related responsibilities. Pre-approve all office-related orders with the Office Manager. Check and ensure that coffee, vending machines, and other office equipment are in working condition, arrange technical maintenance if required.          Monitor office supplies inventory and take care of groceries and water supplies in the office - place orders, control deliveries, go shopping if needed, and prepare expense reports. Ensure compliance with all company policies, procedures, and guidelines. Assist with Real Estate questions. Take care of maintaining the office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering, and maintenance of existing. Assist in the planning and preparation of meetings, conferences, and conference telephone calls, and ensure availability of office supplies in meeting rooms.   Perform other duties, as asked by the manager, which are related to this position, and which meet the qualifications. Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working time, and it is not considered as additional work.    Deal with customer complaints or issues.    This is a temporary position to cover a period of sick leave, expected to last approximately 3 months . Secondary education. At least 2 years of experience in management, customer service, administration, procurement or any other related field. Fluent English and Spanish skills (verbal and written). Good MS literacy. Excellent written and verbal communication skills. High sense of responsibility, punctuality, accuracy and attention to details. Ability to accurately fulfill the direct management orders and work tasks. Tact and discretion, for dealing with confidential…