Office Coordinator

Job Location: Bucharest Recruitment process: HR discussion Direct Manager interview Site Manager discussion Role description: To support the establishment of our client's new IT location in Bucharest, we are looking for a proactive, well organised and hands on Office Coordinator who enjoys building structures, coordinating local activities and supporting an international team. This is a unique opportunity to be part of the setup of a new office from the very beginning. You will play a key role in ensuring that our Bucharest location is successfully establishedand operates smoothly on a day to day basis. Your Responsibilities During the setup phase you will: Support the search, selection and setup of our new office in Bucharest. Coordinate local suppliers, landlords and service providers.  Organize office equipment, furniture and workplace setup.  Support administrative tasks related to establishing the new location.  Coordinate appointments and support international colleagues visiting Bucharest.  Work closely with our German headquarters and our local HR/BPO partner.  Support local HR administration in cooperation with our external HR/BPO partner. Once the office is operational you will: Act as the local point of contact for all office related topics.  Coordinate office management and facility related activities.  Support the onboarding of new employees.  Coordinate office supplies, deliveries and external vendors.  Organize meetings, workshops and team events.  Support general administrative and organizational tasks.  Assist with communication between the local team and our colleagues in Germany.  Help create a positive, welcoming and well organized office environment. Your Profile: Previous experience in Office Management, Office Coordination, Executive Assistance or a similar administrative role.  Strong organizational and communication skills. Ability to work independently, prioritize tasks and manage multiple topicssimultaneously.  A proactive, hands on and solution oriented mindset.  Excellent English language skills ( written and spoken) are essential, as you will work closely with our international teams and external partners.  German language skills would be a strong advantage but are not mandatory .   Very good knowledge of Microsoft Office applications. A friendly, reliable and service oriented personality with a high level of ownership. What We Offer: A unique opportunity to help build a brand new international IT location from the verybeginning.  An international working environment with close collaboration with our teams in Germany.  A high level of responsibility and the opportunity to actively shape processes and structures.  A modern and flexible working environment.  Opportunities for personal and professional development.