Office Services Assistant

Come help build the future, where our work makes the world work! Department: Corporate Office Services Location: Head Office – 100 Commerce Valley Drive West, Ground Floor Reports to: Executive Assistant Employment Type: Full-Time, On-Site Reporting to the Executive Assistant, the Office Services Assistant plays a key role in maintaining a clean, organized, and welcoming office environment. This position supports the day-to-day operation of the workplace by ensuring kitchens, meeting rooms, common areas, and office supplies are properly maintained, stocked, and ready for use. Through a proactive and service-oriented approach, the Office Services Assistant helps ensure employees and visitors have a positive workplace experience. Primary Scope of Role Office & Kitchen Maintenance Maintain the cleanliness and organization of kitchens, lunchrooms, coffee stations, and other shared spaces throughout the workday. Load and unload dishwashers and ensure dishes, utensils, and kitchen items are properly stored. Monitor and replenish coffee, tea, beverages, and other kitchen supplies. Ensure refrigerators, counters, and communal areas remain neat and presentable. Identify and report maintenance, facility, or cleaning concerns as required. Workplace Supplies & Inventory Monitor inventory levels of office and kitchen supplies. Restock kitchen supplies, paper products, stationery, and other workplace essentials. Receive, unpack, organize, and distribute incoming workplace supplies. Maintain storage areas in an organized and efficient manner. Assist with inventory tracking and ordering requests. Meeting & Event Support Prepare meeting rooms before scheduled meetings, including room setup, refreshments, and supplies. Assist with catering coordination and setup for meetings, training sessions, and employee events. Reset meeting rooms following use to ensure readiness for future bookings. Support internal events and workplace initiatives as required. Workplace Experience Support Conduct regular walkthroughs of the office to ensure kitchens, common areas, and shared facilities remain clean, stocked, and welcoming for employees, candidates, clients, and visitors. Support office administration activities and collaboration with Office Services, Human Resources, and other teams on workplace-related initiatives. Assist with ensuring employee workstations are prepared for onboarding, including cleaning desks, setting up basic office supplies, and ensuring workspaces are ready for new hires' first day. Cover front desk receptionist duties during lunch breaks and as needed. Position Requirements High school diploma or equivalent. Previous experience in office support, hospitality, facilities, customer service, workplace services, or a related field. Basic knowledge of Microsoft Office Suite, including Outlook and Word. Experience working in a corporate office environment is preferred. Strong organizational and time management…