Operation Manager (PA/EA)

Key Responsibilities Executive & Business Support (80%) Manage complex calendars, meetings and appointments for the Director and provide administrative support to the Assistant General Manager (AGM). Coordinate domestic and international business travel, including flights, accommodation, visas and detailed itineraries. Prepare meeting materials, presentations, reports, correspondence and meeting minutes. Act as the key liaison between internal departments, external stakeholders and business partners. Monitor action items, follow up on outstanding matters and ensure deadlines are met. Coordinate meetings, events and business-related engagements. Manage confidential documents, records and sensitive business information. Assist with expense management, procurement and general office administration. Work closely with the AGM on operational matters and provide administrative support across business functions. During the AGM's travel or absence, coordinate ongoing operational matters, monitor priorities and ensure smooth day-to-day business operations. Personal Support (20%) Manage selected personal appointments and schedules for the principal. Coordinate personal travel arrangements and lifestyle-related bookings. Assist with family logistics, reservations, gifting and special occasions when required. Liaise with external vendors and service providers for personal matters. Handle confidential personal information with professionalism and discretion. Requirements Minimum 5 years' experience as an Executive Assistant, Personal Assistant or Executive Office Coordinator supporting senior management. Experience working in a family office, private company, or HNW/UHNW environment, or supporting C-suite executives, is advantageous. Exceptional organisational, planning and multitasking abilities. Strong communication and stakeholder management skills. High level of professionalism, discretion and integrity. Able to work independently, anticipate needs and make sound decisions. Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint). Flexible to support occasional after-hours or urgent business requirements. To apply, please submit your detailed CV with the following details for faster processing: Reason for leaving. Expected salary. We regret that only short-listed candidates will be contacted shortly. EA Reg Number: R21102916 EA License Number: 05C3447