Operations Assistant

Chart Your Journey at Secretariat From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat. ABOUT THE FIRM Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions. Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you. Make your impact at Secretariat. This will be a part-time position ( 16 - 20 hours) for 6 months initially and will support our Munich office. RESPONSIBILITIES Organization and Management Support · Professional support for the executive team and senior management in day-to-day operations · Appointment and calendar management · Travel planning and organization, including travel expense reporting · Managing correspondence and incoming mail · Organizing and coordinating internal and external meetings Office Management and Administration · Ensuring efficient office operations and organizational processes · Coordinating service providers, contracts and administrative matters · Managing documents, schedules and internal presentations · Preparing offices and meeting rooms and welcoming visitors Invoicing and Receivables Management · Preparing monthly invoices, including an initial plausibility check · Finalizing and sending approved invoices · Monitoring outstanding receivables and supporting the payment reminder process Project and Business Support · Independently managing and coordinating administrative and operational projects · Supporting internal matters and cross-functional initiatives · Creating and preparing presentations, analyses and decision-making materials · Supporting the preparation of project proposals and client materials Events and Communications · Planning, organizing and supporting workshops and events · Coordinating internal events and team events · Acting as the central point of contact between management, teams and external contacts Operational Business Support · Providing support in areas such as business development, sales, marketing, customer success and HR · Conducting research and preparing relevant information · Supporting recruitment processes and applicant management · Taking on additional responsibilities and special projects in line with current business priorities Requirements Excellent…