Operations Coordinator - Healthcare

Location: Fairfax, VA, with occasional travel to other practice locations Schedule: Full-time (40 hours/week), Monday–Friday, 8:00 a.m. to 4:30 p.m. Pay Range: $24–$26 per hour, based on experience Position Overview We are seeking a highly organized, dependable, and detail-oriented Operations Coordinator to support the daily administrative and operational functions of a busy Gynecologic Oncology practice. This is primarily an administrative support and coordination role rather than a management position. The Operations Coordinator will support the Practice Administrator, Clinical Operations Manager, physicians, and practice team with office administration, provider credentialing, employee onboarding, scheduling, records management, IT coordination, basic financial administration, front desk coverage, and special projects . The ideal candidate has strong organizational skills, attention to detail, and follow-through and is comfortable managing multiple tasks and deadlines in a fast-paced medical office. This position requires professionalism, confidentiality, flexibility, and a team-oriented approach. Key Responsibilities Provide administrative and operational support to the Practice Administrator, Clinical Operations Manager, physicians, and practice team. Coordinate meetings, interviews, appointments, and provider calendars; prepare agendas, correspondence, presentations, and meeting minutes. Support provider credentialing, licensing, DEA registrations, NPI updates, hospital privileges, and payer enrollments , including applications, renewals, documentation, and expiration tracking. Assist with recruitment and employee onboarding , including job postings, application review, interview scheduling, candidate communication, system access, equipment requests, documentation, and orientation. Maintain confidential employee, provider, credentialing, and administrative records and assist with performance evaluation documentation. Assist with staff schedules, provider schedule templates, and administrative scheduling changes. Serve as a NextGen resource , supporting PAQs, EWNDs, basic system questions, and coordination of IT requests. Provide front desk support as needed, including patient check-in/check-out, insurance verification, co-pay collection, billing questions, and patient flow. Assist with medical records, chart preparation, scanning, and documentation while maintaining HIPAA and practice standards . Support basic financial administration, including bank deposits, invoices, accounts payable/receivable documentation, and routine financial reporting. Coordinate office supplies, equipment repairs, vendors, staff events, educational programs, and other practice needs. Support special projects and provide administrative assistance across the practice and other locations as operational needs arise. Requirements Minimum Qualifications High school diploma or GED required. 1–3 years of administrative or medical office…