PAYROLL SPECIALIST

Job Summary The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll while serving as the organization's primary resource for prevailing wage compliance and certified payroll reporting. This role ensures compliance with federal, state, local, and contractual wage requirements, including Davis-Bacon Act regulations and certified payroll submissions. The Payroll Specialist works closely with Human Resources, Accounting, Operations, and other Corporate support to ensure wage determinations, fringe benefit allocations, and labor classifications are administered accurately. Key Responsibilities Payroll Administration Process weekly and monthly payroll cycles accurately and on schedule. Review and audit employee time records, earnings, deductions, taxes, and benefit withholdings. Maintain employee payroll records and ensure compliance with applicable federal, state, and local regulations. Investigate and resolve payroll discrepancies, employee inquiries, and payroll-related issues. Process wage garnishments, tax levies, child support orders, and other payroll adjustments. Assist with year-end payroll activities, including W-2 preparation and reconciliation. Union Payroll Administration Process payroll in accordance with collective bargaining agreements (CBAs) and union contract requirements. Maintain working knowledge of union wage rates, fringe benefit requirements, dues deductions, and jurisdictional rules. Prepare and submit union remittance reports and benefit contribution reports accurately and timely. Reconcile union benefit payments, deductions, and employer contributions. Partner with Operations, HR, and Accounting to ensure union employees are properly classified and compensated according to labor agreements. Maintain documentation supporting union payroll calculations and reporting requirements. Assist with union audits, payroll reviews, and requests for payroll documentation. Prevailing Wage & Certified Payroll Compliance Serve as the primary point of contact for prevailing wage and certified payroll administration. Review contracts and project requirements to identify applicable prevailing wage determinations and compliance obligations. Ensure proper employee classifications, wage rates, fringe benefit calculations, and labor allocations on prevailing wage projects. Prepare, review, and submit certified payroll reports accurately and timely. Maintain supporting documentation required for certified payroll audits and government agency reviews. Monitor changes in prevailing wage regulations and provide guidance to internal stakeholders regarding compliance requirements. Partner with project managers and operations leadership to ensure labor charges and classifications align with contract requirements. Assist with government audits, compliance reviews, and requests for payroll documentation. Reporting & Reconciliation Reconcile payroll reports, general ledger…