People, Licensing & Compliance Coordinator

Job Overview The People, Licensing & Compliance Coordinator will provide administrative and coordination support across people, licensing, and compliance functions. Working closely with the HR Manager and Operations Manager, the role will be responsible for maintaining accurate records, preparing and filing documentation, monitoring important dates and expiry requirements, following up on outstanding information, and supporting administrative requirements related to employees, licenses, permits, and regulatory compliance. This is a hands-on administrative and coordination role rather than a senior HR or compliance position. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities while ensuring tasks and documentation are completed accurately and on time. Job Details Work set up: Onsite Schedule: Monday to Friday | 8:00 AM – 5:00 PM | Manila Time Holiday: Will follow Australian holidays Responsibilities Assist with employee onboarding and offboarding administration. Maintain employee information in HR and workforce management systems. Prepare standard employment contracts, variations, and other employee documentation using approved templates. Maintain organized and accurate electronic employee files and ensure required documentation is complete. Assist with visa and work-right checks and maintain supporting records. Support recruitment administration, including job advertising, interview scheduling, and candidate communication. Maintain probation and performance review schedules and provide reminders for upcoming reviews. Maintain employee policy acknowledgements and other required HR documentation. Maintain training and certification registers and track mandatory employee certifications. Monitor certification expiry dates and provide reminders for required renewals. Follow up with employees and managers regarding outstanding certificates, forms, and documentation. Assist with the administration of licenses, permits, variations, renewals, and other regulatory requirements. Prepare and collate supporting documentation for license and permit applications. Maintain accurate records of licenses, permits, approvals, and supporting documents. Maintain compliance calendars and registers to track expiry dates, renewal dates, and other key deadlines. Assist with correspondence and documentation for councils, licensing authorities, and other government departments. Liaise professionally with third-party organizations, including government bodies and city councils. Provide administrative support for new venue openings and acquisitions, including maintaining checklists, documentation, and approval requirements. Assist with insurance policy and renewal administration, workers' compensation records, incident documentation, and return-to-work administration. Maintain organized electronic filing systems,…