People & Office Coordinator - 12 month FTC

Gravitee is a 2025 Gartner® Magic Quadrant™ Leader , on a mission to govern the world’s intelligence . We deliver the industry’s most advanced platform for Any API, Any Event, and Any AI Agent , trusted by global leaders like Michelin, Roche, and Blue Yonder. Why Gravitee? The Mission: We are bridging the gap between traditional tech and the new frontier of AI Security. The Momentum: We combine the credibility of a market leader with the high-octane speed of a startup. The DNA: We hire "Hold Nothing Back" individuals - passionate professionals who want to redefine how the world interacts with technology. The Role We are looking for an organised, proactive and people-focused People & Office Coordinator to support our People function and oversee the smooth day-to-day running of our London office. This is a varied role combining HR coordination, employee lifecycle administration and office management. You will help ensure that employees receive a consistent and well-organised experience, that our HR records and processes are accurate, and that the London office is a welcoming and effective place to work. You will work closely with the Head of HR and the wider People team, supporting employees and managers across multiple locations. The role would suit someone who enjoys improving how things work, takes ownership of detail and is comfortable balancing planned priorities with the changing needs of a growing business. What You’ll Be Doing People and HR coordination Coordinate core employee lifecycle processes, including onboarding, probation, contractual changes, promotions and offboarding. Prepare employment contracts, offer documentation, employee letters and other standard HR correspondence. Ensure employee information and documentation is accurately recorded and maintained in HiBob and the appropriate employee files. Coordinate pre-employment checks, references and right-to-work documentation. Support the delivery of a consistent onboarding experience, including arranging induction activities, coordinating with managers and ensuring required tasks are completed. Maintain HR trackers, employee records and workflow checklists, following up with employees and managers where information or action is outstanding. Support the administration of benefits, leave and other employee programmes. Respond to routine employee and manager queries, escalating more complex matters to the appropriate member of the People team. Provide administrative support for performance, disciplinary, grievance and other employee-relations processes, ensuring records and correspondence are complete and stored appropriately. Support periodic audits of employee documentation and help remediate missing or incomplete records. Assist with the preparation of HR reports, people data and regular updates. Help document standard operating procedures so that recurring People processes are clear, consistent and not dependent on…