Personal Assistant

Job Posting Title: Personal Assistant Req ID: 10160391 Job Description: We are looking for a Personal Assistant to join our Enterprise Technology & Data team here at Disney! As a Personal Assistant, the successful postholder will play a key role in providing total administrative support to our VP, Enterprise Engineering & Technology and our VP Enterprise Technology, whilst liaising with multiple contacts in EMEA and the US. The successful individual will maintain a high and professional standard of communication between their office and all internal and external contacts, which may include the management of highly confidential information. Additionally, the postholder will use business acumen and initiative to prioritise, plan, organise and anticipate requirements well in advance in assisting those you support in their activities.  Please note: This role will be based in our London Hammersmith office, 4 days a week, with either Monday or Friday working from home.   Values You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.   What You Will Do Provide exceptional general administrative support  Complex diary management for two Technology VP’s, working across multiple time zones  Inbox Management   Support the delivery of large-scale, cross-functional projects by tracking key actions, approvals, and team commitments, ensuring milestones are monitored, stakeholders remain aligned, and progress is regularly communicated. Coordinate project-related logistics, maintain audit trails and approval records, manage reminders and follow-ups, and provide ad hoc support for team activities, events, and operational priorities. Co-ordinate meetings, Prepare meeting agendas, organise conference calls  Prioritise daily workload, in conjunction with urgent requirements, troubleshooting where necessary  Prepare & plan agendas and logistics for regular US Senior Exec visits  Process expenses in a timely manner via Concur system  Manage filing system both maintaining and constantly improving the system  Manage all travel requirements including travel itineraries and bookings – both European and International  Ensure all travel is executed timely and with local knowledge and input  Raise Purchase Orders through Coupa  Ensure that all communication lines are managed effectively between the VP’s, direct reports, US Heads, UK & European LOB heads and third parties.  Consolidate status reports and team metrics for the VPs  Helping drive and build the culture of the team – supporting on team meetings, events, away days, off-sites as appropriate  Organise and coordinate training events  Flexible approach to working unsociable hours on occasion  Provide occasional administrative support to other members…