Travel Coordinator


 Department:  988 Network Operations Reports to:  Manager, Logistics Location: Hybrid preferred, Remote for candidates who meet all preferred qualifications. Schedule: Monday - Friday, 9 to 5PM ET Salary Range: $27.42 - $32.97 Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.   Position Summary: The Travel Coordinator will assist the Vice President, Operational Strategies and the 988 Logistics Manager with activities related to events, travel and expense reimbursement. This includes scheduling and booking travel, creating itineraries, communicating with internal and external stakeholders, soliciting travel proposals and RFPs, and expense/reimbursement tracking. Duties/Responsibilities: Plan itineraries, research, book, and manage multi-leg domestic and international travel schedules. Ensure that all travel is compliant with the Vibrant Event and Travel policy. Enforce travel policies, per-diem limits, and spending guidelines. Liaise with airlines, hotels, and car rentals. Assist in negotiating GSA and corporate rates. Supports travel logistics for events and conferences including booking flights, hotels, car rentals and gathering relevant supporting documents to ensure adherence to travel and expense policies. Completing pre-established event budget templates and processing relevant invoices. In partnership with Finance, supports annual travel budget tracking and reporting for various departments. Connects with the Logistics Manager on a weekly basis to share progress, surface roadblocks, and brainstorm solutions . Develops an understanding of internal and external systems, such as Tipalti, Bill, and Egencia, create itineraries, confirm and book travel, process expense reports and credit card/invoice requests. When needed, process credit card reconciliation and external expense invoices in a timely manner. Engages in professional development activities (e.g., DEIB trainings)   Required Skills/Abilities: Two years of experience in an administrative capacity. Experience in a travel or logistics role preferred. Familiarity with Microsoft 365. Knowledge of online booking tools and expense management software preferred. Excellent communication and interpersonal skills. Courteous and professional. Detail-oriented, with effective time management, multitasking, problem-solving, and organizational skills. Ability to establish productive and collaborative relationships with all levels of staff. Interest in mental health/suicide prevention and some familiarity with the nonprofit sector preferred.   Required Qualifications: High School diploma or equivalent required. Bachelor's degree preferred.  …