Procurement Coordinator

Essential Responsibilities: Procurement & Purchasing Serve as the agency’s primary purchaser in alignment with the Agency Procurement Policy. Order and track agency supplies with accurate entry into the accounting software. Develop and maintain vendor relationships; secure quotes, negotiate rates, and obtain nonprofit pricing. Reconcile vendor invoices and resolve discrepancies or outstanding encumbrances. Maintain a semi‑annual cost comparison list to ensure competitive pricing. Inventory & Warehouse Coordination Track inventories for all locations. Receive, account for, and distribute supplies and orders to centers. Monitor inventory levels to avoid shortages or overstock. Coordinate with warehouse staff on receiving, storage, and dispatch of goods. Maintain accurate inventory and storage records. Travel Coordination Arrange staff travel, including lodging and airfare, for agency‑related trips. Provide reservation confirmations and assist with any related issues. Administrative Support File and distribute finance materials accurately and on time. Perform other duties as assigned. General Staff Responsibilities: Participate in staff meetings, conferences, training sessions and workshops as assigned  Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency  Maintain congenial and respectful relations with staff, children, families, and community  Keep current and accurate records and file reports on time  Maintain confidentiality in regards to staff and family information  Maintain objectives and professional standards  Improve self‐skills and education  Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy  Be present at work in order to provide consistency of services  Be a contributory team member in a positive/productive manner  Demonstrate commitment to mission, values, and policies in the performance of daily duties  And or any other dutiesdeemednecessary by your supervisor  Education Requirements: High School Diploma or equivalent with 5 years’ experience in an office setting or, AA degree with at least 2 years’ experience in an office setting Experience and Skills Requirements: Experience in purchasing department Excellent organizational and analytical skills as well as an ability to communicate effectively with staff. Experience in using Microsoft Office Understand general office procedures Knowledge of correct grammar and punctuation *Salary is commensurate with education and experience. Physical Requirements: The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to: Sit for long periods of time with daily use of computer screen; Ability to lift and/or move up to 50 pounds Do…