Procurement Officer

Main Purpose The purpose of this role is to support the delivery of procurement activity, supplier control and procurement governance across property management services within the portfolio. Working across Property Management, Facilities Management, Asset Management and Finance, the Procurement Officer supports tender activity, supplier onboarding, contract records, procurement reporting, supplier performance tracking and cost control. The role helps ensure the business buys well, follows agreed procurement processes, maintains accurate records, supports supplier accountability and provides practical procurement support to operational teams. Success depends on being organised, commercially aware and able to turn agreed procurement plans into well-controlled day-to-day delivery. The postholder is expected to support multiple procurement workstreams, maintain documentation discipline, assist with supplier engagement and escalate risks, gaps or poor supplier performance where required. This is a growth role within an expanding procurement function. A background in Facilities Management or Real Estate is required, ideally with a bias towards M&E. Main Duties: Procurement Delivery & Sourcing Support procurement activity across property management services, helping to balance value, quality, compliance and service delivery Assist with tender processes, including scope collation, supplier selection, RFQs, ITTs, clarifications, evaluation administration, recommendation packs and contract award documentation Run lower-risk sourcing activity and supplier exercises under the direction of the Procurement Manager or Procurement Lead Support the identification of supplier consolidation, cost saving, service improvement and contract management opportunities across the portfolio Supplier Management & Performance Maintain the approved supplier database, including supplier vetting, onboarding, insurance checks, compliance documentation and periodic reviews Track supplier performance using agreed KPIs, SLAs, service review outputs and stakeholder feedback Escalate poor supplier performance, weak specifications, avoidable cost and non-compliance with agreed procurement routes Coordinate supplier reviews, contract renewals, retendering activity, mobilisation actions and performance improvement plans Commercial Support & Analysis Support commercial negotiations by preparing data, supplier comparisons, pricing schedules, clarification logs and evaluation summaries Prepare regular reporting on procurement activity, supplier performance, contract status, savings, risks and opportunities Support with category planning, procurement strategy delivery and wider commercial initiatives Stakeholder & Operational Support Work with Property Management, Facilities Management and Asset Management teams to gather requirements and ensure procurement activity reflects operational needs Provide practical procurement advice to operational and…