Program Assistant III

POSITION: Program Assistant III (Records Management/Paralegal) POSITION TYPE : Full-time; At-will; Salaried; Exempt (Essential Position) REPORTS TO : General Counsel LOCATION : 14 Kennedy Street POSITION SUMMARY : As a Program Assistant with The Community Partnership for the Prevention of Homelessness (TCP), you will serve as a key member of our Office of General Counsel Team to help support TCP’s mission. In this role, you will be responsible for providing duties that are key to the OGC Team, including paralegal duties and records management. SALARY : $50,000 - $60,000 (Depending on Experience) ESSENTIAL POSITION FUNCTIONS INCLUDE THE FOLLOWING : Coordinate with the General Counsel to prepare and organize various legal documents and files for upcoming cases and trials Prepare filings for court or administrative tribunals, including translating documents Conduct legal research and at the direction of the General Counsel, investigate facts In coordination and consultation with the General Counsel, responsible for the collection, review, and production of documents in response to discovery requests Organize, file, and archive the documents related to completed and ongoing litigation matters In coordination with and direction from the General Counsel, ensure all records used by TCP are up to date, available for inspection, and stored, achieved or destroyed in accordance with TCP’s records retention schedule Provide support in legal proceedings, including note-taking and handling exhibits In consultation with the General Counsel update and maintain a records retention schedule for the organization Oversees, coordinates, and ensures that requests for information are responded to in a timely manner by identifying sources of information Serves as TCP’s primary contact for internal requests for records Serves as TCP’s primary contact for internal requests related to the destruction of TCP documents With direction from and in coordination with the General Counsel, respond to requests for TCP documents, Freedom of Information requests, Subpoenas, etc. In consultation with General Counsel support litigation hold activities Conduct records program reviews, identify gaps, document findings, and support continuous improvement activities, including understanding preservation of records and electronically stored information Perform additional records management-related duties as assigned Assist with other duties or projects as assigned as deemed appropriate MANDATORY REQUIREMENTS EDUCATION AND EXPERIENCE Associate’s or Bachelor’s degree in legal studies, business, political science or related field ABA-approved Paralegal certificate or equivalent combination of education and experience 3-5 years of paralegal or legal assistant experience Proven experience supporting attorneys or senior leadership in public or private sector environments Skilled in document management Experience in legal writing, document…