Program Support Assistant

The Antara Foundation (TAF) envisions a world where women and children do not suffer from preventable health conditions. We believe that every mother and each child deserves an equal start to a healthy life. We support the public health system deliver solutions at scale, to improve maternal and child health outcomes, by partnering with government and communities. Interventions of The Antara Foundation follow two closely integrated paths: to help the government system deliver better quality health care to the community and to support the community to mobilize and seek better health outcomes. For more information visit antarafoundation.org. We are a young, energetic, and passionate team, working across 8 districts, 38 blocks, 5,700 villages, with 8,800 FLWs, and reaching 379,000 women and 650,000 children in central India. Over the next few years, we see ourselves spreading across multiple locations in India to implement our solutions and to create an impact at scale. Role Summary: The Program Support Assistant is responsible for ensuring the smooth, efficient, and compliant functioning of the state office and guest house by delivering high-quality administrative, facilities, logistics, and operational support. The role oversees office infrastructure, housekeeping, vendor and contract management, transport and fleet coordination, procurement, travel logistics, asset management, and facility maintenance to ensure a safe, well-maintained, and productive work environment for employees and visitors. Reporting to: Director - Programs in Odisha and Sr. Associate - Admininistration Duty Station: Bhubaneshwar, Odisha Key Responsibilities 1. Office & Guest House Administration Ensure smooth day-to-day functioning of the district office and guest house, maintaining high standards of cleanliness, hygiene, safety, security, and upkeep. Oversee preventive and corrective maintenance of office infrastructure, furniture, equipment, electrical fittings, plumbing, and other facilities. Ensure all office and guest house assets are properly maintained, safeguarded, and periodically verified. Maintain guest house readiness at all times by ensuring: Clean rooms with fresh linen, towels, and toiletries before guest arrival. Timely laundering and replacement of linen and towels. Daily housekeeping and washroom cleanliness. Availability of tea/coffee amenities and other guest essentials. Prompt resolution of maintenance issues to provide a comfortable stay experience. 2. Vendor & Contract Management Identify, empanel, and manage vendors for administration, housekeeping, transport, maintenance, hospitality, and other support services. Conduct periodic vendor performance reviews and ensure adherence to agreed service standards. Negotiate commercial terms, prepare and manage contracts (including BTC/vendor agreements), and ensure compliance with organizational procurement policies. Verify vendor invoices, maintain supporting…