PROJECT ADMIN

This position is based in India. General Purpose of the Position: Project Administrators are accountable for all health, safety, environmental, and quality programs and policies for IGS. Provide general project focused support to operations. Supports IGS strategic growth objectives through execution of quality projects that directly impact the scalability and efficacy of IGS. Works under the direction of the associated Project Manager of the project or Operations or Regional Manager. Critical Success Factors: Project Schedule Discuss deadlines and arrival times with project manager This impacts training schedule pre-project, flight arrangements and hotel accommodations Pre-Project Preparations Understand client needs and requirements Communicate compliance or concerns with project manager Timely follow-up on outstanding site requirements or action items Communication Available and responsive to all forms of communication project related, including after hours or weekends as needed, especially during busy seasons Update project manager and leadership on impactful changes Communicate with project crew on necessary documentation or actions needed, as well as updates impacting project schedule Teamwork Must be willing to work with a diverse group of employees Take initiative action in supporting team goals and assignments Essential Duties and Responsibilities: Regularly audit job files including project closeout checklists and documentation completeness and accuracy. Audit personnel certifications (TWIC cards, passports, technician certification, etc). Employee skill development (Talent LMS) Complete a regular inventory of work-related clothing gear (eg. Coveralls and work t-shirts). This should occur at least three times per season Issue IGS clothing for field personnel and update Flied Clothing Tracker Order work-related clothing gear on a seasonal basis, and as needed Update employee documents in ADP & Field Services and other platforms (passports, TWIC, certifications, etc). Pre-Site Coordination Client Badge Applications Client Safety training courses Confirm validity of previous training for a repeat client site Mobilization plan Completed and submit mobilization bonus request Travel logistics (flights, transport, lodging) Book flights to project Book rentals cars, buses, trucks or other transportation Setup accommodations Create Project Work book for project manager Background check and drug screening (if required by client) Request work permits for foreign countries (does not apply to NAM Project Admins) Complete and submit visa applications for work in foreign countries Confirm validity of employee documents needed for client site (driver’s license, visas, TWIC cards, passports, OSHA 10, etc.) Determine PPE needs for crew (coveralls, t-shirts, etc). On Site Support Time management of ADP Add in per diem codes for days worked in ADP Cost…