Project Assistant

The role supports the execution of country priorities across JobsDB by SEEK Thailand and works closely with Sales, Marketing, Operations, Product, Finance, People & Culture, Office Experience, Shared Services, and regional APAC/ANZ counterparts. The position covers: Strategic planning and coordination of country-level initiatives. Executive and leadership meeting preparation, documentation, and action tracking. Project, process-improvement, and deliverable tracking. Business updates, dashboards, reporting tools, and management information. Calendar, itinerary, event, and stakeholder coordination. Cross-functional communication, handovers, and follow-through. Workplace experience, hybrid-work, employee engagement, and company-event support. Administrative coordination for selected approvals, documentation, vendors, and Operational requirements. 1. Strategic and Project Support Act as a strategic support partner to the Country Managing Director and Country Management team. Translate leadership priorities into clear workplans, milestones, owners, timelines, and expected outcomes. Coordinate and track country-level projects, strategic initiatives, and process improvements. Monitor risks, dependencies, decisions, and outstanding actions, escalating issues when required. Consolidate updates from stakeholders and prepare concise summaries for leadership review. 2. Executive Meeting and Governance Support Manage end-to-end support for leadership and management meetings, including agenda preparation, pre-reads, briefing packs, minutes, and action registers. Coordinate meeting schedules and ensure the appropriate stakeholders are included. Maintain visibility of commitments, due dates, and follow-up actions from leadership discussions. Support executive meeting preparation by gathering relevant business information and ensuring materials are complete and decision-ready. Maintain organized records and repositories for meeting materials, decisions, and supporting documents. 3. Business Reporting and Tracking Maintain and improve internal trackers, dashboards, calendars, and reporting tools. Monitor project status, deliverables, risks, key actions, and outcomes. Consolidate business and functional updates for weekly, monthly, quarterly, and ad hoc management reviews. Coordinate with relevant owners to validate information, resolve gaps, and ensure timely submission of updates. Support the preparation of management presentations, briefing notes, reports, and other decision-support materials. 4. Cross-Functional and Regional Coordination Serve as a central coordination point across Sales, Marketing, Operations, Product, Finance, People & Culture, Office Experience, Shared Services, and other support functions. Facilitate clear communication, timely handovers, and alignment of expectations between teams. Liaise with regional counterparts across APAC and ANZ on shared initiatives, visits, meetings, and…