Project Coordinator - Document Control

Project Coordinator - Document Control 📍 Location: San Jose, CA, United States — 100% On-Site 📅 Job Type: Full-Time, Salaried | Project-based assignment scheduled through Q3 2028 🕒 Schedule: Full-time at the project site ✈️ Travel: Minimal; occasional local travel within Santa Clara County 💰 Salary Range: $80,000–$100,000 annually (based on relevant experience, skills, and qualifications; base salary only) 🩺 Benefits: 100% Employer Paid Medical, Dental, Vision | 401(k) Match | PTO & Holidays | Paid Lunch | Commuter Benefit 🏢 About Us SK AX USA, Inc. delivers specialized IT, infrastructure, and digital transformation services across the United States. We support large-scale, mission-critical programs involving advanced infrastructure, operational technology, and next-generation AI environments. For this program, we represent the owner’s technology organization, translating AI infrastructure requirements into facility specifications and verifying that construction meets those requirements. 🌐 Learn more: https://www.skaxusa.com/ 🧠 Position Overview We are seeking an experienced Project Coordinator - Document Control to oversee project documentation and support on-site coordination for a large-scale AI data center construction program in San Jose, California. As one of three full-time resident staff members, you will own the document control function and coordinate the flow of information among the general contractor, construction owner’s representative, technology partner, and systems integrator. The program spans four construction phases through Q3 2028. Your responsibilities will include revision control, submittal tracking, meeting coordination, inspection and commissioning records, permitting documentation, and project turnover. You will ensure project information remains accurate, current, traceable, and accessible throughout the program. This role requires hands-on ownership, sound judgment, and the ability to coordinate across organizations while working closely with project leadership and technical teams. 🛠 Key Responsibilities 📌 Document Control & Configuration Management Maintain version and revision control for drawings, specifications, technical requirements, and interface control documents. Manage document issuance and distribution, track approval status, and ensure teams can clearly identify the current revision. Publish and maintain the configuration register weekly. Issue revision notices to affected stakeholders and maintain a traceable record of document changes. 📌 Multi-Party Submittal Coordination Receive, register, and distribute deliverables from the general contractor, construction owner’s representative, technology partner, and systems integrator. Maintain a daily submittal intake register and monitor outstanding or overdue deliverables. Follow up with responsible parties and escalate delays before they affect project milestones. Flag inconsistencies between organizations’…