Project Coordinator

A Project Coordinator is an entry-level professional responsible for assisting in the preparation of cost estimates for construction projects, manufacturing processes, or other types of projects. This role involves gathering and analyzing data to determine the costs associated with materials, labor, and other expenses. Here are the key responsibilities and tasks typically associated with the role of a Project Coordinator: DUTIES AND RESPONSIBILITIES Planning and Cost Estimation: Maintain and update a subcontractor master list Assisting in the preparation of detailed and accurate cost estimates for various projects. Calculating material, labor, and equipment costs based on project specifications and plans. Review work proposals and estimates, and identify discrepancies, holes, and exclusions that will negatively affect the project budget Meeting Coordination and Communication Attend and participate in weekly L10 meetings Help facilitate project progress meetings, take notes, and issue meeting minutes to appropriate parties Communicate with the Project Superintendent and Project Manager daily to keep the project moving forward, and minimize delays or issues Ensure all current plan documents are current and have been distributed to all parties Create end-of-week job progress reports for each job for distribution Data Collection and Analysis: Gathering and analyzing data from blueprints, specifications, and other documentation to determine project requirements. Researching and obtaining pricing information from suppliers and subcontractors. Quantity Takeoffs: Performing quantity takeoffs to determine the amount of materials needed for a project. Using software tools and manual methods to measure and quantify materials. Bid Preparation: Assisting in the preparation of bid proposals and tender documents. Create and distribute Bid Invites to a subcontractor list Compiling cost estimates, schedules, and other relevant information to support the bidding process. Collaboration: Working closely with senior estimators, project managers, and other team members to ensure accurate and comprehensive estimates. Participating in meetings and discussions to understand project requirements and objectives. Documentation: Maintaining detailed records of estimates, bid documents, and related correspondence. Ensuring all documentation is organized and easily accessible for reference. Maintain the project spec book Folder Tree in Dropbox Update the project directory on ProCore for each project Manage, facilitate, and organize project submittals Learning and Development: Continuously learning about industry standards, best practices, and new technologies related to estimating and construction. Attending training sessions and workshops to improve skills and knowledge. Compliance: Ensuring estimates comply with industry standards, regulations, and company policies. Staying updated on changes in regulations and…