Project Onboarding Administrator / Administrateur(trice) de l'intégration de projets

Position Overview dormakaba is seeking a Project Onboarding Administrator for a temporary 9-month assignment based in Montreal. The Project Onboarding Administrator is responsible for providing administrative support to the Project Specialists team, ensuring accurate project data, documentation, scheduling, and invoice handling. This role contributes to successful project execution by completing defined tasks on time and escalating issues when needed. Total Compensation Range: 50,000$ - 60,000$ annually AI Disclosure: No automated screening tools will be used during the application process What you will do Provide administrative assistance to the Project Coordination team, supporting tasks such as scheduling 3rd-party installers, updating records, and assisting in project planning Maintain accurate data across ERP systems, project trackers, and shared documents Review orders and client information, collect payments, and dispatch projects to the Project Coordinator/Onboarding Specialist. Manage documentation for active and closed projects to ensure compliance and completeness Assist with tracking, validating, and processing installer invoices related to installation services Coordinate availability and scheduling of 3rd-party installers. Ensure installer details, scope, and timelines are confirmed, documented, and communicated to relevant parties Assist in the project closure process by gathering and reviewing final What we require Administrative support or related field College Degree (DEC) or equivalent experience Strong organizational skills; able to manage schedules, invoices, and multi-step tasks. Proficiency in Microsoft Excel and Outlook Bilingualism in French and English is considered an asse, supporting collaboration across departments and helping keep project data and schedules aligned with a global multidisciplinary team What we prefer Project administration experience ERP systems and scheduling platforms experience Ability to learn internal systems and tools, able to get up to speed quickly on ERP platforms, trackers, and internal processes with minimal hand-holding Strong at managing requests — comfortable juggling multiple incoming asks from installers, project specialists and internal stakeholders Comfortable balancing both project validation and administrative tasks — equally at ease double-checking data/documentation accuracy and handling day-to-day scheduling, invoicing, and coordination work What we offer Employee Assistance Programs Virtual Healthcare Services Unlimited Referral Reward Bonuses Who we are We are at the heart of every place that matters. From automatic doors to cloud-based access management – as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on…