Proposal Coordinator

Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification submissions, and commercial processes for utility and industrial electrical projects across North America. This role is an integral part of the Commercial Development and Proposals team, helping ensure customer-facing submissions and internal governance processes are accurate, organized, compliant, and completed on time. If you thrive in a deadline-driven environment, are a collaborative team player who is willing to jump in and support where needed, and take pride in producing accurate, polished work and seeing tasks through to completion — this opportunity is for you. What will you do as the Proposal Coordinator? Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders. Monitor the general opportunity inbox daily, reviewing and triaging new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other communications related to active pursuits. Distribute information promptly to the appropriate internal stakeholders and ensure time-sensitive requirements are actioned. Manage and maintain company profiles and accounts within public tendering, customer prequalification, and compliance portals such as Ariba, Merx, Bids&Tenders, ISNetworld, Avetta, including ensuring opportunity notifications are appropriately directed to the general opportunity inbox. Track requirements, outstanding information, renewals, and submission deadlines to ensure accurate and timely completion. Administer Spark Power's Opportunity Governance processes in accordance with established procedures and Delegation of Authority requirements. Coordinate Go/No-Go and Proposal/Quote Review meetings, including identifying required participants and approval levels, scheduling meetings, and preparing required documentation. Track governance decisions, approvals, action items, and outstanding requirements through completion. Maintain accurate governance records and supporting documentation within CRM and established company systems. Proactively follow up with stakeholders and escalate outstanding requirements when necessary to keep reviews and approvals on schedule. Post-secondary education in Business Administration, Marketing, Communications, or a related discipline is preferred. Support Proposal Development and Submissions Support Proposal Specialists, Pursuit Teams, and Subject Matter Experts with the development and coordination of proposals, RFQs, RFPs, and other customer submissions. Assist with gathering and organizing required proposal information, supporting documentation, and contributor inputs. Draft and update non-technical content such as project experience, team resumes, and corporate qualifications. Format proposal…