Purchase Officer

City University Ajman is seeking a detail-oriented and proactive professional to join its team as a Purchase Officer . The successful candidate will be responsible for managing the procurement process efficiently, ensuring accurate purchase order processing, supplier coordination, and cost-effective purchasing practices. This role plays a vital part in supporting university operations through timely sourcing, negotiation, and procurement of goods and services in line with institutional policies. Responsibilities: Responsible for the accurate entry, proofing, maintenance, and submission of purchase orders based on received requests and management direction. Maintain a superior level of accuracy while creating and verifying purchase order information, including correct product costing, specifications, and delivery instructions. Conduct market research to identify potential suppliers and evaluate their suitability for specific products or services. Obtain a minimum of three best-negotiated quotations for each requested item in line with procurement guidelines. Negotiate with suppliers on pricing, terms, and conditions of sale to ensure cost-effectiveness. Review and evaluate bids received from suppliers based on price, quality, delivery terms, and other relevant factors. Conduct physical visits to supplier locations to verify quoted products when required. Post issuance of purchase requisitions and orders, coordinate with suppliers regarding order status and delivery timelines. Resolve changes and discrepancies, and update purchase order information accordingly. Maintain accurate purchase order records and generate reports to highlight high-cost areas and spending trends. Provide monthly consumption reports with proper documentation. Receive approvals for all impending maintenance work in alignment with the colleges policies and procedures. Maintain updated supplier contacts and price lists. Communicate professionally and courteously with internal employees to resolve order-related issues and obtain order acknowledgements. Recommend improvements to purchasing procedures to enhance efficiency and reduce operational costs. Attend meetings as required. Perform other related tasks and duties as assigned by management. Qualifications: Bachelors degree in Business Administration, Supply Chain Management, Procurement, or a related field. Proven experience in purchasing, procurement, or supply chain operations. Strong negotiation, vendor management, and market research skills. High attention to detail and accuracy in processing purchase orders. Strong organizational and time-management abilities. Excellent communication and interpersonal skills. Knowledge of procurement policies, procedures, and documentation standards. Experience in educational or institutional procurement is an advantage. About City University Ajman: City University Ajman is a prestigious institution dedicated to academic excellence, research…