Purchasing Coordinator

Position Summary The Purchasing Coordinator, based in Las Vegas, NV, plays a pivotal role in managing procurement operations, product research, and vendor negotiations under the direction of the Purchasing Manager. This role is responsible for executing the end-to-end purchasing workflow utilizing enterprise procurement software (SpendMap) to source goods, manage purchase orders, track inventory par levels, and reconcile invoices. By driving strong vendor relationships and aggressive cost negotiation, the Purchasing Coordinator ensures high-quality products and supplies are delivered efficiently to support the luxury operational standards of Paws Up Montana. Key Responsibilities Procurement & Order Management: Enter, process, expedite, and track purchase requests and purchase orders from initial order creation through final delivery using SpendMap. Vendor Negotiations & Cost Control: Actively research products, conduct three-bid competitive sourcing, and negotiate pricing with suppliers to secure the best possible quality and price for resort supplies. Inventory & Par Level Support: Assist in maintaining optimal inventory par levels across multiple operational areas, with dedicated focus on guest supplies, small tools, and operational equipment. Vendor Relations & Invoice Reconciliation: Establish and maintain positive relationships with suppliers and representatives while managing invoice reconciliation and order tracking. Interdepartmental Support & Collaboration: Partner closely with internal property departments and executive offices to resolve procurement inquiries, maintain delivery timelines, and fulfill supply needs. Accountability & Workspace Maintenance: Maintain meticulous organized records, purchase order files, and vendor databases to ensure total compliance and operational efficiency. Ad-Hoc Duties: Perform additional small projects and duties as assigned by the Purchasing Manager. Qualifications Experience: Minimum of 2–3 years of purchasing experience handling a diverse range of product categories; familiarity with building materials or hospitality supplies is a plus. Specialized Knowledge: Deep understanding of the purchasing lifecycle, competitive three-bid processes, purchase order management, and contract negotiation. Core Skills: Superior negotiation, organization, and problem-solving skills; high detail orientation with an energetic, adaptable, and "think outside the box" work approach. Technical Proficiency: Strong working knowledge of enterprise procurement systems (SpendMap experience preferred), advanced internet research skills, and proficiency in Microsoft Office. Work Style: Ability to work effectively in an office setting, maintaining professionalism, discretion, and a neat presentation in all interdepartmental interactions. Licensing/Certification: High School Diploma or equivalent required; Bachelor’s degree in Business or a related field preferred. …