Receptionist (Temporary 3 weeks)

Position Title: Receptionist (Temporary 3 weeks) Reports To: Campus Administrator Location: PIMT Calgary Campus Employment Type: Part-Time Schedule: Monday - Friday, 8am – 4pm. Hourly Rate: $20.67/hour About PIMT Calgary The Professional Institute of Management and Technology (PIMT) is a private career college committed to providing high-quality, career-focused education that prepares students for success in today's competitive workforce. Our programs combine practical, hands-on training with strong academic foundations to ensure graduates are confident, skilled, and workplace-ready. PIMT is dedicated to fostering a supportive, inclusive, and professional learning environment where students are guided by experienced industry professionals. Through our student clinics and applied learning opportunities, we emphasize ethical practice, client-centred care, and adherence to industry and regulatory standards. As an institution, we value integrity, excellence, collaboration, and continuous improvement, and we are committed to maintaining high educational standards that support student success and professional growth. Position Overview The Receptionist / Front Desk Coordinator plays a key role in ensuring the smooth and efficient operation of the college's front office. The ideal candidate will be organized, professional, and approachable, with strong communication skills and proficiency in Microsoft Office and Outlook. This position supports daily administrative activities while delivering excellent customer service to students, staff, and visitors. Key Responsibilities Greet and assist students, visitors, and staff with courtesy, professionalism, and a welcoming attitude. Manage incoming and outgoing phone calls, screen, respond, or redirect as appropriate. Coordinate the handling and shipping of distance education packages using Express Post software. Review, distribute, and track instructor packages upon course completion, coordinating with relevant departments. Receive and manage incoming mail, boxes, and supplies. Maintain master copies of important documents for instructors and staff, ensuring they are up-to-date and accessible. Oversee the operation and maintenance of the postage machine, coordinating postage payments. Compose routine correspondence including letters, faxes, and memos as required. Maintain an organized, well-stocked supply of office materials and supplies. Qualifications and Requirements Proficiency in Microsoft Office Suite (Word, Excel), Outlook, and strong computer skills. Excellent verbal and written communication and interpersonal skills. Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. Detail-oriented with a high sense of responsibility, discretion, and professionalism. Prior experience in a receptionist, administrative assistant, or similar role is preferred. Positive attitude and strong customer service orientation. We…