Senior Administration Specialist

Position: Administration Specialist Position Overview: The Senior Administration Specialist provides day-to-day administrative support by coordinating assigned requests, maintaining accurate records, and ensuring timely completion of administrative transactions and services. The role supports the Administration team in office administration, procurement, fleet, facilities, and documentation. Key Responsibilities: A dministrative Support Process and coordinate routine administrative requests. Maintain records of office supplies, assets, and administrative documents. Follow up on maintenance, service, and facility requests. Assist with office arrangements, meetings, events, and employee-related administrative requirements. Procurement & Purchase Support Prepare purchase requests and required supporting documents. Collect quotations and coordinate with approved suppliers as instructed. Follow up on purchase orders, deliveries, invoices, and pending requests. Maintain procurement documentation and records. Fleet & Transportation Support Coordinate assigned vehicle and transportation requests. Maintain vehicle documentation, including licenses, maintenance records, and related files. Follow up on scheduled maintenance and service requirements. Maintain fuel and transportation records as required. Data & Documentation Prepare and update administrative trackers and routine reports. Maintain accurate and organized records for purchases, suppliers, assets, fleet, and services. Provide required information and supporting documents to the Administration Supervisor/Lead. Coordination & Follow-up Coordinate with internal departments and external service providers on assigned requests. Follow up on outstanding actions and ensure timely closure. Escalate delays, discrepancies, or operational issues to the Administration Supervisor/Lead. Perform other assigned administrative duties. Requirements: Bachelor's degree in Business Administration, Management, or a related field. 5 + years of relevant experience in administration or a similar function. Good knowledge of administrative operations and procurement coordination. Strong organizational and follow-up skills. Good communication and interpersonal skills. Strong attention to detail and documentation skills. Ability to manage multiple tasks and priorities. Proficient in Microsoft Office, particularly Excel and Word.