Senior Administrative Assistant

OVERVIEW Post Number :  4WSADM0716RP Grade :  G-6 Parent Sector :  Sector For Administration and Management (ADM) Duty Station:  Apia Job Family:  Administration Type of contract :  Fixed Term Duration of contract :  2 years, renewable Recruitment open to :  Internal and external candidates Application Deadline (Midnight Paris Time) :  [[ClosingDate]]  UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism (Only candidates who are entitled to work in Samoa may apply to this position) OVERVIEW OF THE FUNCTIONS OF THE POST Under the overall authority of the Director of the Regional Office in the Pacific, based in Apia, and the direct supervision of the Finance and Administrative Officer, the incumbent provides high-level administrative and support services in a range of specialized areas and plays a lead role within the unit in ensuring application and compliance with the rules, regulations, policies and practices in place. Specifically, the incumbent shall: GENERAL ACCOUNTABILITIES Act as certifying officer up to an authorized level delegated by the Chief Financial Officer; Provide guidance and interpretation on administrative rules, regulations and procedures;  Advise on operational and technical routine transactions;  Recommend process and system related modifications and improvements to support successful administration and financial monitoring and control; Interpret provisions and provide guidance on complex and non-recurring issues; May supervise activities related to office maintenance, security, transport and similar services. FINANCE ACCOUNTABILITIES Ensure that the Office’s financial resources and expenditures are fully and properly accounted for and that internal control systems are adequate and functioning; schedule payments and disbursement of funds; Ensure accurate and timely processing of assigned accounts, developing budget estimates and monitoring expenditures, participating and advising in the preparation of financial statements and budgets;  Assist in the preparation and coordination of financial activities under Regular Programme funds and Voluntary Contributions. Compile and consolidate data from various sources into financial statements, prepare worksheets. Monitor expenditures, review payments and reconcile accounts. Investigate  anomalies and erroneous charges and take corrective action.  Provide assistance and guidance to undertake coding and data entry task and to extract information, to run reports. BUDGET ACCOUNTABILITIES Prepare and communicate on budget reports; Assist and advise on planning and budgeting and recommend modifications; Prepare budget proposals and cost estimates and ensure that data is correct; Identify irregularities and undertake transactions to correct errors/omissions. Long Description HUMAN RESOURCES ACCOUNTABILITIES Handle non-routine or complex cases, prepare…