Senior Administrative Coordinator

Under general supervision, this position will create and maintain a professional office environment that will promote efficiency and support the daily operations for all services offered through the Dean’s Suite. Perform a variety of administrative/secretarial duties to support the College of Communication and Fine Arts Dean’s Office. Position Specific Responsibilities/Accountabilities   Provide   high - level   administrative support to the College of Communication and Fine Arts Dean’s Office .    Maintain calendars, appointments, and filing systems; duplicate documents; prepare agendas and minutes. Prepare confidential and non-confidential letters, memoranda, e-mail, and other documents. Handle   highly sensitive   and/or urgent information with diplomacy;   maintain   surroundings in a clean and professional manner.     Schedule appointments, make   travel arrangements,   maintain   calendars, and greet visitors.   Assist   with the setup   of   meetings, events, and programs .    Coordinate all   logistics .   Will compile and analyze information for reports or presentations   A nswer   questions about routine policies.   Apply   basic working knowledge of concepts, practices, and procedures to varied situations.   Maintain   records and   databases, and   updates   them   as necessary .   Answers phones, routes callers, and takes messages.   A ssist   with bookkeeping to track budgets .   May oversee student employees   Perform other duties as assigned or requested.   Loyola Marymount University Expectations   Exhibit behavior that supports the mission, vision, and values of the university .    Communicate and employ interpersonal actions that model   high standards   of professional, responsible, accountable, and ethical conduct .    Demonstrate a commitment to outstanding customer service.   Requisite Qualifications   Typically   a   bachelor’s degree or equivalent   experience . .   Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes,   in particular in   higher education.   Minimum of   4   years administrative/secretarial experience; preferably in an academic environment in progressively responsible positions.   Must have excellent understanding of the internet and computer software, i.e., Microsoft Excel, Word, Power Point, Adobe Acrobat, etc. Also, social media programs such as Instagram, Facebook, and Localist as well as Dropbox and Google programs.    Must have excellent knowledge of equipment including printers, desktop and laptop   computers and ability to learn how to set up and use projection equipment for presentations. Must also be able to learn software such as Canva, Emma, Eventbrite, and all LMU-specific programs such as   Mazevo   and Workday.   Must have good written and verbal communication skills including accepted English with correct grammar, spelling, and diction. Must be able to…