Senior Bookkeeper (Property Management)

Senior Bookkeeper – Job Description Overview The Senior Bookkeeper is responsible for full-cycle accounting across multiple clients, ensuring accuracy, timeliness, and compliance with U.S. accounting standards. This role handles specialized functions such as management fee calculations, owner distributions, and property-management-specific workflows, while operating with minimal supervision. The Senior Bookkeeper also performs quality review of financial statements before processing any fees or distributions, leads clean-up and data migration efforts, and provides guidance to junior staff. Strong analytical and technical skills are essential to identify discrepancies, improve processes, and provide actionable insights. Key Responsibilities 1. Full-Cycle Bookkeeping Manage end-to-end bookkeeping using QuickBooks Online and other accounting platforms. Record and reconcile bank, credit card, loan, and merchant accounts. Maintain accurate general ledgers and chart of accounts. Handle AP/AR processes, vendor bills, client invoicing, and collections monitoring. 2. Quality Review Perform a comprehensive quality review of financial statements before any management fee calculations or owner distributions. Validate month-end balances, supporting schedules, and reconciliations for accuracy and compliance. Identify discrepancies, errors, or unusual transactions using analytical skills before final approval. Ensure all journal entries, reports, and statements are correct, supported, and audit-ready. 3. Clean-Up & Data Migration Lead or assist in accounting system clean-up projects, including correcting errors, standardizing charts of accounts, and reconciling historical transactions. Support data migration between accounting systems (e.g., spreadsheets, QBO, property management systems), ensuring accuracy and completeness. Validate imported data and reconcile discrepancies during migration or clean-up processes. 4. Management Fees & Owner Distribution Calculate monthly management fees accurately based on contracts or property activity, after quality review is complete. Record management fee journal entries and ensure alignment with property management agreements. Process owner distributions, considering bank balances, reserve requirements, and outstanding payables. Reconcile trust/operating accounts before generating owner statements. Prepare and review owner statements showing income, expenses, fees, and ending balances. Use analytical skills to verify calculations, spot anomalies, and ensure proper allocations. 5. Month-End Close & Financial Reporting Execute full month-end close, including journal entries, accruals, amortizations, and cleanup. Perform variance analysis and resolve discrepancies across accounts using analytical insights. Generate accurate financial statements (P&L, Balance Sheet, Cash Flow) on schedule. 6. Payroll & Compliance Knowledge in US Payroll Reconcile payroll reports…