Senior Facilities Mgt Associate

The Senior Facility Management Associate is responsible for the effective coordination and maintenance of the Company's offices, workspaces and rented facilities. The role will support the Admin Manager in managing office setups, lease and rent administration, furnishings, repairs, maintenance, utilities, facility vendors and general workplace standards across the Company's locations. The role ensures that all offices are functional, safe, well-maintained, cost-effective and fit for purpose, while providing employees with a conducive working environment. Roles and Responsibilities A. Office Setup & Workplace Readiness Coordinate the setup of new offices, branches and work locations, including furniture, fittings, utilities, signage and other facility requirements. Conduct pre-opening and post-setup inspections to ensure locations are ready for use. Coordinate office moves, expansions, renovations and workspace reconfiguration. Maintain an updated inventory of office furniture, fittings, equipment and facility assets. Ensure office spaces are appropriately furnished and aligned with approved workplace standards. Coordinate the installation and maintenance of basic workplace infrastructure, including lighting, power, water, internet and other essential services. B. Rent & Lease Administration Maintain an up-to-date database of all rented office locations, including landlords, lease terms, rental values, renewal dates and other relevant obligations. Monitor lease and rent expiry dates and provide timely reminders to the Admin Manager. Coordinate rent renewals and other landlord-related documentation. Support negotiations with landlords and property representatives as required. Ensure required documentation relating to office premises is properly filed and maintained. Track facility-related payments and work with Finance to ensure timely processing of approved rent, service charges and other property-related expenses. Maintain a calendar of upcoming lease renewals, rent reviews and other contractual obligations. C. Facilities Maintenance Coordinate preventive and corrective maintenance across all Company office locations. Conduct regular facility inspections to identify maintenance, safety and environmental issues. Log, track and follow up on maintenance requests until resolution. Coordinate repairs involving electrical systems, plumbing, air conditioning, furniture, fixtures, generators, office equipment and other facility infrastructure. Ensure maintenance activities are completed within agreed timelines and quality standards. Maintain maintenance records for all office locations. D. Vendor & Contractor Management Coordinate facility-related vendors, contractors, technicians and service providers. Obtain and compare quotations for facility-related works and services in line with Company procurement procedures. Monitor vendor performance, service quality and adherence to agreed timelines. Maintain an updated database of approved facility vendors…