Senior Personal Assistant

Athena Group Advisors Athena Group Advisors (“Athena”) is the private multi-family office of an investment firm. Position Overview Athena is seeking a Senior Personal Assistant (“Senior PA”) to join our dynamic and expanding team. This role reports to the Director of Property Management. Candidates must be familiar with family office / UHNW and high-net-worth clients and possess the ability and resourcefulness to proactively manage competing priorities across multiple principals while delivering anticipatory, white-glove service. This is a unique opportunity to develop and lead a best-in-class hospitality and concierge function from the ground up. The Senior PA is responsible for delivering comprehensive lifestyle and concierge support across multiple UHNW principals within the family office. This role ensures each client receives seamless, five-star service across all aspects of their personal lifestyle — from personal errands to private entertainment, dining, wellness, cultural experiences, and day-to-day needs. A key component of this role is cultivating and overseeing a curated vendor and partner network that powers the firm's concierge, travel, and lifestyle offering. The Senior PA serves as the primary point of contact for lifestyle and concierge requests, collaborates closely with the Director of Property Management, and works in tandem with estate management teams to ensure a cohesive client experience. Key responsibilities include, but are not limited to: Lifestyle & Concierge Management Provide day-to-day support to Athena’s clients, prioritizing and balancing their needs, and navigating seamlessly across multiple homes and locations Carry out personal and ad-hoc errands, including but not limited to personal shopping and returns, events, physical donations, and auctioning and selling items Manage gifting and delivering the on-site hospitality experience for visitors, business guests, and family at clients’ home(s) Manage client reservations, including but not limited to restaurants, wellness, and children’s activities Coordinate tracking, receiving, and organizing of delivery of items (e.g., certified mail, FedEx); provide progress reports Maintain detailed preference profiles for each principal including dining, wellness, travel, and lifestyle preferences, ensuring service is personalized, consistent, and anticipatory Research information and create comprehensive summaries of findings and analyses to provide recommendations and/or suggest potential next steps Travel & Logistics Plan and execute complex domestic and international travel: private aviation, hotel, ground transportation, yacht charters, and VIP access Build detailed itineraries and manage all supporting documentation - visas, passports, travel insurance Remain available during client travel to troubleshoot and resolve disruptions in real time Hospitality & Entertaining Prepare the home for guests, including but not limited…