Sr. Administrative Assistant & Program Coordinator

SR. ADMINISTRATIVE ASSISTANT & PROGRAM COORDINATOR Career Development Office Classification: Class Code 1635 / Level 1 / Non-Exempt / Full-Time / Benefited / Represented Hiring Salary Range: $28.50 - $30.00 / hour THE ROLE and RESPONSIBILITIES Under the general supervision of the Senior Assistant Dean, Career Development Office, the (Senior) Administrative Assistant is the frontline professional providing administrative and technical support to students and alumni for their career and professional development. This position is the first point of contact for the Career Development Office. The person in this position will work with all members of the Career Development Office staff responsible for or supporting programming, communications, and resources. A substantive part of this position is event organization and support. This position will have regular meetings with the Assistant Dean for the Career Development Office, under whose department it is directly housed, and will be involved in other Career Office efforts and programming. Whether this position is designated as Senior will depend on the level of experience. Typical duties and responsibilities consist of, but are not limited to, the following: Functions as the main reception for the office, fielding questions, scheduling appointments, taking calls, and conducting student, alumni, and employer outreach. Coordinates a career fair for multiple law schools. Responsibilities include employer and student outreach and registration, administration of the scheduling, networking, and interviewing software, responding to questions, coordinating volunteers, developing the resources and instructions, and troubleshooting any issues. Serves as focal point for disseminating information to students, alumni and employers pertaining to office resources, job postings, programs, dates, and deadlines. Acts as administrative support for office staff of approximately 10 people, including processing all invoices and purchase orders and assisting the Assistant Dean with managing department budget and expenses, as well as inventorying and coordinating office supplies and the office library of resources and managing departmental publications and video library of events. Maintains, manages, and troubleshoots online platforms including appointment scheduling system, room reservations software, online job board, and assists with other data entry projects, including tracking of job listings. Provides event support, including scheduling and coordinating events and room reservations for event calendar, and designing and disseminating promotional materials and signage for events, and data entry and tracking regarding all office-sponsored events. Liaises with other campus departments to facilitate event coordination and project-planning. Manages and processes day-to-day administration of fellowship including coordinating with Fiscal and HR, managing a large cohort of fellowship recipients, tracking…