Supply Chain Operations Specialist (Fulfillment)

About the Company As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future. Key Functions / Responsibilities Act as a dedicated point of contact across the end-to-end fulfillment process, coordinating inbound logistics, warehousing, order allocation, outbound dispatch and customer delivery activities to ensure high service levels and compliance with TAUS procedures. Coordinate inbound shipment activities including ASN creation, freight documentation, ETA maintenance, customs broker and freight forwarder communication, and timely follow-up on shipment milestones and delays. Coordinate inbound activities with customers and internal stakeholders, ensuring required shipping and customs clearance documents are complete, accurate and submitted to the customs agent in a timely manner to support efficient import clearance and avoid operational delays. Track inbound shipments closely and prioritise inbound put-away activities collaboratively with the Planning team to support stock availability, delivery commitments and operational continuity. Support accurate product receipt and put-away processes with the external warehouse, ensuring system transactions, documentation, batch/lot traceability and stock availability are maintained accurately in SAP and related logistics portals. Coordinate outbound order fulfillment activities with Customer Service, Sales, external warehouse providers and transport partners to support timely picking, packing, dispatch and delivery of customer orders. Follow up and investigate any missed, short or failed customer deliveries, working with Customer Service to coordinate replacement orders and issue a letter of intent to relevant parties when necessary. Monitor inbound and outbound logistics performance, including delivery status, backorders, urgent orders, stock availability, temperature-sensitive requirements and service exceptions, escalating risks and coordinating corrective actions as required. Maintain accurate and up-to-date records in SAP, Salesforce (SFDC) and logistics partner portals to ensure system integrity, traceability, reporting accuracy and compliance with audit and regulatory requirements. Support inventory accuracy by assisting with cycle counts, variance investigation, stock adjustments, damaged/expired stock review and reconciliation activities in collaboration with warehouse and internal stakeholders. Coordinate stock transfers between internal and external locations, including Sydney, Perth, hospital sites and other approved locations, ensuring documentation, system movements and operational controls are completed correctly. Partner with CH Robinson, DHL, freight forwarders, couriers and other logistics providers to…