Team Success Coordinator

Apply Job Type Full-time Description Join ZSI as the administrative hub that keeps leaders, teams, and company priorities moving forward. This highly visible role supports executive leadership while confidentially coordinating office operations, meetings and events, human resources administration, field and project needs, technology vendors, and sales and marketing activities. The right person is organized, discreet, responsive, and comfortable managing many priorities in a fast-paced construction environment. What You Will Do Executive and Leadership Support · Manage executive calendars, appointments, deadlines, travel arrangements, and meeting logistics. · Prepare agendas, presentations, reports, correspondence, and executive summaries. · Document decisions and action items, follow up with responsible leaders, and organize materials requiring executive review or signature. · Support special projects, planning, budgeting, forecasting, and other leadership initiatives while maintaining strict confidentiality. Office Administration / Operations and Company Event Coordination · Coordinate office supplies, equipment, hospitality areas, mail, vendors, service requests, and building-related administrative needs. · Plan and support leadership meetings, company meetings, training events, retreats, recognition activities, and special events. · Coordinate locations, technology, meals, materials, attendance records, and post-meeting follow-up. · Coordinate telephone system changes, voicemail setup, contact lists, and routine support requests with outside vendors. · Technology liaison and coordination Human Resources and Team Reception /Administrative Support · Support recruiting, interview scheduling, onboarding, orientation, training plans, and routine employee communications. · Coordinate employee recognition and celebration activities that reinforce ZSI's culture and values. Construction and Operational Coordination · Maintain awareness of active projects and help schedule site visits, project meetings, owner and general contractor meetings, and internal operations meetings. · Coordinate administrative needs between office leadership and field operations. · Organize project correspondence, contracts, agreements, change documentation, and other materials requiring leadership action. Sales and Marketing Administrative Support · Maintain sales and marketing calendars, contact lists, campaign timelines, events, sponsorships, and assigned follow-up activities. · Gather project photos, descriptions, employee accomplishments, and safety achievements for company communications and marketing materials. · Support presentations, customer meetings, outreach activities, and business development materials. Requirements What You Bring · High school diploma or GED required; associate or bachelor's degree in business administration, human resources, or a related field preferred. · Three to five years of progressive experience in…