Temporary Administrative Assistant to the Registrar

Temporary Administrative Assistant to the Registrar Six-Month Assignment Position Summary Stanbridge University is seeking a detail-oriented Temporary Administrative Assistant to the Registrar to support the accurate, secure, and timely maintenance of student academic records. This is a temporary position with an anticipated assignment duration of six months. Continuation beyond the six-month assignment is not guaranteed. The Administrative Assistant will support student record updates, document processing, enrollment and graduation activities, transcript requests, data entry, and communication with students, faculty, and university departments. The ideal candidate has prior experience working with student records and understands the importance of accuracy, confidentiality, regulatory compliance, and timely processing. Employment Classification Temporary, six-month assignment Onsite position Continuation or conversion to a regular position is not guaranteed Essential Functions Maintain accurate and complete student records within the university’s student information system and electronic document-management platforms. Review, enter, update, and verify student demographic, enrollment, academic, and program information. Process student record requests, forms, supporting documents, status changes, and other registrar-related transactions. Assist with transcript requests, enrollment verifications, degree verifications, and related academic record inquiries. Review submitted documentation for completeness, accuracy, required approvals, and compliance with established procedures. Scan, upload, index, organize, and retrieve student documents using approved electronic records systems. Identify incomplete, inconsistent, or potentially inaccurate records and coordinate corrections with the appropriate university department. Protect the confidentiality and security of student information in accordance with the Family Educational Rights and Privacy Act (FERPA), university policies, and applicable regulations. Respond professionally and promptly to questions from students, alumni, faculty, staff, and authorized third parties. Provide clear guidance regarding registrar forms, documentation requirements, processing timelines, and applicable university procedures. Assist with registration, enrollment reporting, grade processing, academic standing updates, graduation preparation, and diploma-related activities as assigned. Support student record audits and help prepare documentation for accreditation, compliance, and internal review activities. Generate routine reports, spreadsheets, correspondence, and tracking documents. Monitor assigned work queues, shared email accounts, and service requests to ensure timely follow-up and completion. Collaborate with Admissions, Student Services, Financial Aid, Academic Affairs, and other departments to resolve student record matters. Maintain organized electronic and physical filing systems in…