Temporary Administrative Coordinator

Minimum Education Required Associate's Degree Overview Rate: $19-$23/hour Schedule: Monday through Friday 8am-4pm or 9am-5pm The Administrative Coordinator will provide overall administrative support to Developmental and Brain Injury service lines. The Administrative Coordinator is responsible for implementing administrative systems, maintaining efficient and accurate office procedures, providing clerical support to the division leadership, scheduling meetings and events, maintaining administrative records, and assisting and coordinating projects. This is a temporary position available 10/27/26-12/25/26. This position is hybrid with 2-3 days in-office. Who We Are At Advocates, we provide comprehensive services for people facing developmental, mental health, or other life challenges. We’re a nonprofit, mission-driven organization with a person-centered approach, empowering the individuals we support to make choices, build independence, and live full, meaningful lives. Our work is rooted in respect, compassion, and inclusion, and we envision a world where individual differences are appreciated and celebrated. At Advocates, we value the ideas, experiences, and contributions of employees and are committed to fostering a supportive, welcoming culture where everyone can grow and thrive. Responsibilities Maintains administrative workflow, processes and systems. Creates and revised administrative systems and procedures by analyzing administrative practices and proposing recommendations Identifies and resolves administrative problems by analyzing information; identifying and communicating solutions. Drafts communications, letters, memos, meeting minutes and forms. Coordinates the provision of leadership schedules, calendars and events; to include; managing an extremely active, ever-changing calendar of appointments and staff meetings. Serves as a general resource for operational and administrative divisional communications and project needs. Assists with project development and planning to ensure more efficient service and organization of records/data. Work in partnership with leaders and their delegates to plan and coordinate events including managing logistics. Facilitates organization-wide coordination and outreach to ensure leadership has timely and accurate information regarding activities, events, initiatives and appointments. Prioritize conflicting needs; handles items expeditiously, proactively, and follows-through on assigned projects to successful completion, often with deadline pressure. Updates necessary tracking system(s) to ensure project and/or program status is maintained with complete accuracy. Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness. Maintain office supplies within the budgetary expectations. Qualifications Bachelor’s degree in business administration, human services or related field or an…