Temporary Catering Experience and Sales Coordinator - University Housing and Dining - (UTEMPS)

Job Posting Title: Temporary Catering Experience and Sales Coordinator - University Housing and Dining - (UTEMPS) ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Dec 29, 2026 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is December 29, 2026 Purpose  Provide comprehensive administrative and operational support for Longhorn Hospitality Catering by coordinating event logistics, maintaining accurate event and financial records, supporting client engagement, and facilitating communication between customers and catering teams. Promote efficient operations and exceptional service while ensuring compliance with university financial and administrative procedures. Responsibilities Confirm Banquet Event Orders (BEOs) 3-4 business days prior to the event with calls/email messages from clients, vendors, partners in a timely fashion. Ask for assistance from Assistant Director of Catering Sales and Experience when needed. Assist the Assistant Director with meetings with student organizations, clients, and representatives from other departments contracting for services provided by catering operations to ensure that requirements and expectations are met or exceeded. Sending daily event update email to Culinary Creation and Experience Production Teams. Record notes from meetings, when needed. Prepares Forty Acres Team for weekly BEO Meetings by providing detailed BEOs and updates. Create banquet event orders (BEO) for clients. Assist in execution and setups of events during high volume periods. Assist Student workers in tasks as needed. Represent Longhorn Hospitality as a member of the university, division, and department committees with authority to make decisions. Duties can include answering multi-line telephone, maintaining calendars, filing paperwork, and maintaining the general condition of the office. Assist with other duties as assigned. Ensure information for catering events is collected and submitted timely to UHD Accounts receivable this includes Official Occasion Expense Forms (OOEFs) and BEOs. Ensure OOEFs and BEOs are accurately updated and submitted timely to UHD Accounts Receivable after the event. Communicate with clients, as needed, to assist with OOEF collection. Track and communicate with leadership missing OOEFs. Collaborate with Assistant Director of Sales and Experience along with UHD accounts receivable team to identify and obtain missing information for pending or delayed OOEFs. Assist in the generation of reports to be shared with catering team,…