Yacht Administrator

WE TAKE YOU ABOVE BEYOND Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands. Job Summary   Paiza M/Y offer contemporary ultra-luxurious service with a strong commitment to create unforgettable memories for our guests and passengers of Marina Bay Sands.   The Yacht Administrator is a land-based support for the yachts, captains and the entire crew ensuring to create unforgettable experiences for the passengers. The Yacht Administrator is a professional manager, expert problem solver and possesses the ability to manage every situation with poise and exemplary leadership.   Job Responsibilities   Operational Act as the land-based orchestrator of Yacht Operations. A key and vital partner to Captain and crew for yacht management and pre-voyage preparation. Where required to be present on board, attending weekly meetings and potential cruise-based meetings where dictated by Captain. Acting as a liaison between the crew, vendors/suppliers and Marina Bay Sands. Assumes responsibility of all administration required including but not limited procurement, crew records, crew scheduling etc. Maintains a working knowledge of the duties and responsibilities as Yacht Administrator.   Management Support Captain and Paiza Lifestyle Legal advisor, Rachel Sng, on all administration of flag, survey, class requirements. Including the oversight of purchase/expansion project management schedule, certification expiries, booking vendors for surveys and supporting Legal advisor of documentation: minutes, meeting bookings, follow up on required paperwork. Oversight of all flag & crew matters – ensuring renewals, surveys and certificates are kept up to date and complied with. Management of Marina Bay Sands services/support including resourcing, procurement, finance, legal and compliance matters. Management of Marina and future overseas journey destinations in collaboration with Purser and Captain. Management of work hour schedules as prepared by the bridge, deck, engineering, hospitality and galley department. Support Captain & crew on repair and maintenance schedules and coordination of drydock schedules. Oversight of the provisioning being executed by those crew onboard (Chef & Chief Steward), and support by processing in Ariba twice a week. Support in the management of costs and budgets, preparing monthly accrual statements and collaborating with crew and leadership in forecasting.   Event Management: Oversee all scheduled cruises, preparing the event summary and guiding the hosts and support teams to deliver passenger manifests and trip preferences in a timely manner. In doing so, meet and discuss on a regular basis with Captain, Purser, Chefs and Chief Steward.   Leadership Maintain professional relationship with Captain & crew to ensure the safety, comfort and convenience of operations and passenger experience. Accounting/IT Oversee…